Accounts Payable Management
We manage your vendor payments so bills get paid on time and nothing falls through the cracks. Invoices are tracked, payments are scheduled, and your cash flow stays predictable.
The Stack
Bills come in from everywhere. Your suppliers, your landlord, your insurance company, your software subscriptions. Each one has a different due date and a different payment method. Some want a check mailed. Some want an ACH transfer. Some have a portal you have to log into. The stack grows while you are busy doing the work that actually generates revenue.
Missing a payment is easy when you are juggling everything else. Then comes the late fee. Or worse, a vendor puts you on credit hold and suddenly you cannot get the materials you need to finish a job. One overlooked invoice can disrupt your entire operation.
Invoice Capture
Invoice Capture
We track every bill as it arrives. Vendor name, amount due, payment terms, due date. Nothing gets buried in your inbox or lost under paperwork on your desk. Every invoice is logged and accounted for from the moment it comes in.
Payment Scheduling
Payment Scheduling
Bills are organized by due date and priority. We know what needs to go out this week and what can wait until the end of the month. Payments are timed to meet deadlines without draining your account earlier than necessary.
The Cost
A twenty-five dollar late fee does not feel like much. But when it happens every month across three or four vendors, that is hundreds of dollars a year walking out the door for nothing. Add in the early payment discounts you are missing because bills sit too long before getting processed. The cost of disorganized payables adds up faster than most business owners realize.
Then there is the relationship damage. Vendors remember who pays late. In Metro Detroit, word travels in tight industries like construction and trades. When supplies are limited or you need a rush order, you want to be the customer who always pays on time. That goodwill is worth more than any discount.
Vendor Trust
Vendor Trust
Consistent on-time payments build your reputation with suppliers. When you need flexibility on terms or priority fulfillment on an order, being a reliable payer puts you at the front of the line instead of the back.
Cash Flow Clarity
Cash Flow Clarity
Knowing exactly what is going out and when lets you plan with confidence. No more surprises from forgotten bills that suddenly need immediate payment. You can see what is committed before you commit to new expenses.
The Handoff
You stop managing the pile. Invoices come in and we process them. Payments go out on schedule. You approve what needs approval and we handle the execution. The mental load of remembering due dates and logging into payment portals is no longer yours to carry.
Every payment is recorded in your books automatically. You always know what you owe, what has been paid, and what is coming due next week. Your accountant gets clean records at year end. Your cash position is clear at any moment.
Time Returned
Time Returned
The hours you spent sorting through bills and scheduling payments come back to you. For a medical practice, that is time with patients. For a contractor, that is time on the job site. You get to focus on what you do best.
Clean Records
Clean Records
Every vendor payment is categorized and documented properly. When tax season arrives or you need to review spending by category, the records are already organized. No scrambling to reconstruct what you paid and why.
Metro Detroit's Small Business Bookkeeper
The Next Step:
A Short Conversation
Tell us about your business and your current bookkeeping situation. We'll listen, answer your questions, and give you a clear quote.
