Transportation & Logistics
We track expenses by vehicle and by load. You see which trucks and routes actually make money.
Miles Today, Money Later
Transportation businesses have a built-in cash flow problem. You fill the tank today. You pay the driver this week. You cover tolls, maintenance, and insurance along the way. But the broker or customer pays you in 30, 45, sometimes 60 days. Every mile you drive costs money before you collect a dollar for it.
Then there are the regulatory requirements that most businesses never deal with. IFTA fuel tax reporting across multiple states. DOT compliance and vehicle inspections. Driver qualification files. These are not optional and the penalties for getting them wrong add up fast.
Who This Covers
Who This Covers
Trucking companies running regional or over-the-road routes. Local delivery and courier services. Moving companies. NEMT providers transporting patients. Taxi and limo services. Freight brokers coordinating loads across Metro Detroit and beyond.
The Friction
The Friction
Expenses scatter across fuel cards, shop invoices, toll transponders, and driver reimbursements. Without proper tracking by vehicle and by load, you cannot tell which routes make money and which ones eat your margins.
What We Track
We track expenses at the vehicle level and at the load level when needed. Fuel, maintenance, tolls, and driver costs get allocated to specific trucks or specific jobs. This gives you actual profitability instead of just total revenue minus total expenses at the end of the month.
IFTA reporting requires fuel purchases and miles driven tracked by state. We set up systems to capture this data throughout the quarter so filing is not a last-minute scramble. Payroll for drivers includes per diem calculations, varying pay rates, and proper tax withholdings handled correctly.
Per-Vehicle Tracking
Per-Vehicle Tracking
Every expense tied to a specific truck or asset. Fuel, repairs, tires, insurance, registration. You know which vehicles are profitable and which ones are draining money month after month.
Driver Payroll
Driver Payroll
Mileage pay, hourly pay, per diem, overtime. We handle the calculations and tax filings so your drivers get paid correctly and on time. No more Friday nights spent figuring out hours and deductions.
Common Problems
Owner-operators often run everything through one bank account. Personal expenses mixed with business. Fuel cards used for snacks and personal purchases on the road. This makes bookkeeping nearly impossible and creates real problems at tax time when you need to separate business deductions from personal spending.
Fleet owners face different challenges. Multiple vehicles, multiple drivers, maintenance happening at different shops. Expenses get dumped into general categories and nobody knows which truck is bleeding money until it breaks down for the last time.
IFTA Headaches
IFTA Headaches
Missing fuel receipts, incomplete mileage logs, states that do not reconcile. Quarterly filing becomes a crisis instead of a routine task. Penalties and interest pile up when returns are late or inaccurate.
Load Profitability Blind Spots
Load Profitability Blind Spots
You know total revenue for the month but not which loads made money. That dedicated route might look busy but actually loses money after fuel and driver costs. Without load-level tracking, you keep taking work that hurts your bottom line.
What Changes
You gain visibility into which parts of your operation actually make money. Per-vehicle reports show true costs including maintenance, fuel consumption, and depreciation. Load tracking reveals which customers and routes deserve your capacity and which ones you should walk away from.
IFTA becomes routine. Quarterly filings happen on time with accurate data already organized. Driver payroll processes without consuming your evenings. Your accountant gets clean records at tax time with deductions properly documented and ready to go.
Route and Customer Decisions
Route and Customer Decisions
Data shows which lanes and customers are worth pursuing. You stop taking loads that look good on paper but cost more than they pay. Your capacity goes to work that actually builds the business.
Equipment Planning
Equipment Planning
With accurate per-vehicle costs, you know when it makes sense to replace a truck versus keep repairing it. Maintenance trends show problems developing before they become roadside breakdowns that cost you the load.
Metro Detroit's Small Business Bookkeeper
The Next Step:
A Short Conversation
Tell us about your business and your current bookkeeping situation. We'll listen, answer your questions, and give you a clear quote.
